Graduate Supervisory Experience Survey

Participation in this survey is strictly voluntary and raw data collected will be treated as strictly confidential. To participate, you will need to login using your UTORid and password. This information is only required to

1. Verify the identity of each participant
2. Prevent non-eligible students from participating
3. Avoid duplicate survey results from being submitted

Participants will also have the opportunity to win prizes!

All data collected for the survey will be stored, encrypted and protected through appropriate technical and process protections by the Temerty Faculty of Medicine.

Only specific staff from the Office of the Vice Dean, Research and Health Science Education will have access to the data, specifically, the Graduate Affairs Officer and the Project Coordinator, Data and Awards Officer. These individuals will be responsible for reviewing the raw data (qualitative and quantitative) and analyzing it to prepare aggregate results. The Vice Dean, Research and Health Science Education, will also be responsible for reviewing the data.

Raw data collected will not be reported to Temerty Faculty of Medicine stakeholders or external organizations without the graduate student’s written consent, except as required by law (please refer to FAQ question - If I have experienced inappropriate behaviour, do I report this in the survey?).

All qualitative and quantitative data will be analyzed and reported in aggregate form. In addition to frequency tables for each question, results may be stratified by different variables (e.g. junior male respondents vs. senior male respondents), as required. We anticipate enough respondents to ensure anonymity; currently there are over 2000 students across the 10 thesis-based graduate programs. However, in the event that stratification may lead to the identification of a given student, the results of this type of analysis will not be reported. The number of responses will always accompany each result reported.

All these results will be complied to create two types of reports: an overall Faculty report and an individual department report. The survey is meant to serve as a quality assurance tool to inform the assessment of the effectiveness of graduate student supervision.

All students, faculty, departmental Chairs/Directors and Temerty Faculty of Medicine educational leaders will have access to the overall Faculty Report.

The departmental quantitative report will be shared with the Chair, faculty and students of a given graduate unit (e.g. Biochemistry Chairs, students and faculty will only receive the Biochemistry report). The departmental reports may be shared with the Dean, as requested.

All students are protected by the Governing Council Statement on Prohibited Discrimination and Discriminatory Harassment.

If you are experiencing discrimination or harassment, resources are available to assist you in reporting your concerns and finding a resolution.

The step-by-step process for proceeding with a complaint is outlined by the Office of the Vice-Provost Students, and is also available to download in PDF format.

For the purpose of the Graduate Supervisory Experience survey, inappropriate behaviour is defined as any behaviour that constitutes as discriminatory, violent or harassing; this also includes sexual violence and harassment. Inappropriate behaviour is also referred to as egregious behaviour.

This survey is not intended to identify and address complaints of harassment, violence or discrimination against a graduate primary and/or co-supervisor. The Temerty Faculty of Medicine and University of Toronto take complaints of this nature with the utmost seriousness and have established policies and guidelines for disclosing such behavior and ensuring it is addressed in a timely way.

If students decide to comment on inappropriate behavior of their primary and/or co-supervisor (e.g. sexual harassment, discrimination, violence) in this survey, the University is obligated to investigate such alleged behaviour. In the course of such an investigation and in consultation with the student reporting the inappropriate behaviour, his/her name and the name of the faculty supervisor in question may be required to be revealed in confidence to the appropriate University official.

The following University documents provide specific definitions for these types of inappropriate behaviours, as well as the process for raising concerns regarding these types of conduct:

• Policy with Respect to Workplace Harassment
• Policy and Procedures: Sexual Harassment 
• Prohibited Discrimination and Discriminatory Harassment 

Students who wish to report inappropriate behaviour from any member of the University of Toronto community (i.e. students, staff, faculty) can direct these concerns to any of the following individuals

• Vice Dean, Research and Graduate Education, Temerty Faculty of Medicine
• Your Departmental Chair/Director
• Your Departmental Graduate Coordinator
• Vice Dean, Students, School of Graduate Studies
• GLSE Embedded Counsellors 
• Sexual Violence Prevention and Support Centre in the case of harassment on the grounds of family or marital status
• Anti-Racism and Cultural Diversity Office in the case of harassment on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship or creed
• University of Toronto’s Office of the Ombudsperson
• SGS Centre for Graduate Mentorship and Supervision 

Yes, we encourage you to complete the survey. As a recent graduate, you will have had two or more years of experience with your graduate supervisor. Your feedback will provide an in-depth perspective of the quality of your supervisory experience.

For the first cycle of the Graduate Supervisory Experience Survey, we have only invited thesis-based graduate students in the Temerty Faculty of Medicine. However, we are open to working with non-research stream programs to explore ways to include other types of graduate students in future iterations of the survey.

The survey will be available until May 31st.

The supervisory experiences of our graduate students have never been explored using a standardized survey tool at the faculty/divisional level.

The information gathered will be helpful in raising awareness of the learning experience of our graduate students. It will also be used to design tools and sessions for faculty and students to ensure the best learning environment.

Yes! We have over 15 prizes. Students that have completed their survey, by the deadline, will be automatically entered in a random draw to win a prize.

Prize winners will be contacted after the survey end date, May 31^st.